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  • Office Coordinator
    Job Type: General Employment
    Location: New Haven, CT
    Salary: $17-18/hour

Description

Office Coordinator (Full Time Position)

Location: All Saints Catholic Academy, New Haven, CT

Reports to: Sr. Diane Mastroianni, ASCJ, Principal

Position Overview:

All Saints Catholic Academy is seeking a dedicated and detail-oriented Office Coordinator to work in partnership with the Principal and staff, and support families in navigating tuition payments, scholarship programs and applications. This role is critical in facilitating key tasks and data processes for All Saint’s school families while maintaining accurate records.

Key Responsibilities:

  • FACTS Management System: Post tuition, fees and other payments into the FACTS system and ensure accuracy for family records.
  • Scholarship Assistance: Assist families in completing various scholarship applications as well as track scholarship funds awarded and ensure timely award disbursements.
  • Care 4 Kids Program: Guide families through the Care4Kids application and redetermination process, complete monthly attendance reports to ensure the school receives its monthly payment.
  • Outstanding Tuition & After-School Payments: Monitor and follow up with families who are behind on tuition and after-school payments, ensuring prompt collection.
  • Financial Delinquency Reporting: Providing regular updates to the principal about families outstanding payment delinquencies and families next step in resolving.
  • Family Support & Communication: Work closely with families to provide guidance on financial aid options and ensure families understand their obligations.
  • Office: Greet office visitors and callers, making them feel welcome and comfortable, answer any questions and transfer callers to the appropriate person.
  • Data Entry: Creating, updating and maintaining various databases and excel reports.
  • Clerical Support: Inventory, office supplies, filing, scanning, copying and organizing both paper and electronic documents.
  • Families Payments: Accept and process in office and/or by phone families payments.

Requirements

Qualifications & Skills:

  • Familiarity working with FACTS school tuition management system and Care4Kids process.
  • Strong attention to detail and ability to manage multiple data processes.
  • Excellent communication and interpersonal skills to work with diverse families.
  • Must be Bilingual (English/Spanish).
  • Proficiency in Gsuite, Canva, Meta Platforms or other similar office systems.
  • Ability to handle families financial information with confidentiality and professionalism.
  • Excellent organizational and time management skills; ability to effectively handle multiple, concurrent tasks and activities.
  • Strong familiarity working in an elementary school environment is a plus.

Education/Training:

  • Bachelor/Associate’s degree or high school diploma.
  • 2+ years in an office education setting.
  • Elementary school certifications are a plus.

Mission Statement: Rooted in the Catholic tradition, All Saints Catholic Academy empowers Pre-K-8 students to become lifelong learners through a rigorous academic program that promotes communication and collaboration. With prayer and service at the center of who we are, students are prepared to live and thrive in our global community as future leaders and difference makers.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person